Deligation
How To Handle The Paperwork Mountain
On my desk you will find just one folder, I hate an untidy and unorganised desk. I find that most people who scatter paperwork over there workspace are greatly stressed and subconsciously busy doing nothing!
Some time management and business system books will tell you whatever system works for you, is best. In my opinion this is terrible advice. I once worked with someone who’s desk and office looked like it had been burgled. It use to take up to ten minutes to find an item of paperwork and on many occasions some were lost for weeks. By having no clear workspace there is a tendency to accidently mix up paperwork and file incorrectly. He looked stressed, overworked and his inefficiency accounted for three hours of lost time each week.
Task Time Management System Using A PDA
The system I used today has been born out of much trial and error and combines the previous experiences with modern day advances in mobile telephones.
My current phone is a Blackberry Bold but any similar PDA type phone will suffice. Within the features of most PDA devices you will find a task system, and then within this option you will find the ability to categorise each task. I transferred my pen and paper system to the Blackberry system as follows.
- I established all my task categories into these headings; ‘At a Computer’, ‘At Home’, ‘At Office’, ‘Calls To Make’, ‘Errands’, ‘Learning Goals’, ‘Long Term Projects’, and ‘Reference Material’.
Effective Time Management System for Tasks
Job duties and work tasks for some people can cause stress and far too much concern than is needed. Completing your task list effectively is quite simply about finding a system which works for you and then making it a habit to use it constantly.
I get asked on many occasions how I manage to keep up with all my tasks, projects, business ventures, appointments, errands, trip planning and calls to make, and then still find time to disappear for six weeks every couple of months. Most people who ask me use multiple pieces of paper, post it notes and the back of their hands for jotting down to-do notes.
Gain Control Of Your Email Inbox
Most Antispam, SPAM filters, spam blockers and email SPAM killers do not work! On average I receive over 500 emails per day, 60% of which tends to be SPAM. As a once disorganised person it tended to take me a full day to sort through, organise and action the important emails. It now takes me a few minutes each day. Years ago I relied on an online SPAM filter for my inbox but I still went on line and went through the ‘Blocked’ list!
As said in other posts if you want to leave The Rat Race you need to implement effective time management systems. This is my system for taming the e-mail beast!
